Agenda

Agenda:

Apologies

Conflict of Interest Declarations

Minutes for Confirmation
1 December 2006

Public Participation

Report 1
Review of Relationships between ARMS, CCOPS and CCOs

Report 2
Status Report on Audit New Zealand Arrangements, Progress and Recommendations

Report 3 Presentation
Audit Arrangements for the 2006/07 Audit

Report 4
Implications for Council of new and proposed Financial Reporting Standards (IFRS)

Report 5
Draft 2006/2007 Financial Statements and Proposed Sign-off Process

Report 6
Clustering Activities in the Draft Annual Plan

The following items are scheduled to be considered after the exclusion of the public:

Report 7
Summary of Work Completed

Report 8
Risk Management Update

Report 9
Internal Audit Programme – 2006/07 Progress and Planning for 2007/08

Report 10 to be distributed
Summary of Incidents

Report 11 to be distributed
Council Debtors Report

Dates of 2007 meetings:

Friday 8 June 2007 9.15am to 1.15pm (confirmed)
Friday 17 August 8.45am to 12.30pm (confirmed)
September 2007 9.15am to 1.15pm (to be confirmed)

Resolution to Exclude the Public:

THAT the Audit and Risk Management Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

Report 7: Summary of Work Completed

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 8: Risk Management Update

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 9: Internal Audit Programme

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 10: Summary of Incidents (to be distributed at meeting)

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.

Report 11: Council Debtors Report (to be distributed at the meeting)

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Reason: Section 7(2)(a) protect the privacy of natural persons, including that of deceased natural persons.

Section 7(2)(i) to enable the Council to carry out negotiations without prejudice or disadvantage.

Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their specialist knowledge of the matters under discussion.

Minutes:

Minutes (57Kb PDF)

Reports:

Report 1 (91Kb PDF)

Report 2 (70Kb PDF)

Report 4 (49Kb PDF)

Report 5 (93Kb PDF)

Report 6 (62Kb PDF)

Report 6 - App 1 (80Kb PDF)

Report 6 - App 2 (21Kb PDF)

Information and recommendations contained in all agendas and reports are recommendations only and are not to be construed, in any way, as Council policy until adopted. Minutes are unconfirmed until confirmed at a subsequent meeting.