Agenda

Agenda:

APOLOGIES

CONFLICT OF INTEREST DECLARATIONS

PUBLIC PARTICIPATION

REPORT 1
Revised Terms of Reference for the Audit and Risk Management Subcommittee
JOHN SCOTT

The Following Items are Scheduled to be Considered after the Exclusion of the Public:

REPORT 2
Draft 2004/05 Financial Statements
HELEN ROGERS

REPORT 3 Oral Report
Briefing to Subcommittee from Director, Risk Assurance and Audit New Zealand
JOHN SCOTT/AUDIT NEW ZEALAND

DATES OF FURTHER 2005 MEETINGS

Friday 16 September (9.15am - 1pm)
Friday 5 December (9.15am - 1pm)

Resolution to Exclude the Public

THAT the Audit and Risk Management Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

REPORT 2: Draft 2004/05 Financial Statements

GROUNDS: section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under section 7.

section 7(2)(b) protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of Council.
section 7(2)(f)- maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority.
section 7(2)(g) maintain legal professional privilege.
section 7(2)(i) to enable the Council to carry out negotiations without prejudice or disadvantage.

REPORT 3: Briefing to Subcommittee from Director, Risk Assurance and Audit New Zealand

Grounds: Section 48(1)(a) Local Government Official Information and Meetings Act – that public conduct of this item would be likely to result in the disclosure of information for which good reason for withholding would exist under Section 7

Section 7(2)(f) Maintain the effective conduct of public affairs through
(i)The free and frank expression of opinions by or between or to members or officers or employees of any local authority, … in the course of their duty.
Permit Audit New Zealand to remain at this meeting after the public has been excluded, because of their involvement in the matters under discussion.

Minutes:

25 August (104Kb PDF)

Reports:

Report 1 (136Kb PDF)

Information and recommendations contained in all agendas and reports are recommendations only and are not to be construed, in any way, as Council policy until adopted. Minutes are unconfirmed until confirmed at a subsequent meeting.